3.2 The Permittee Registration Process

In order to apply for a permit, an applicant must first register in person with NYC DOT by submitting a completed Permittee Registration Application. Although registration is a one-time process, registered applicants must keep all insurance and general information up to date, which must be done in person at the central Permit Office.

3.2.1 Required Documentation for a Permittee Registration Application

The required documents include:

  1. Completed Permittee Registration Application. Click here for a completed Permittee Registration Application. An application can also be found in Appendix B, Forms.
  2. Copy of E.I.N. or Tax I.D. number as provided by the Internal Revenue Service (IRS).
  3. Original insurance certificates for Commercial General Liability (CGL) insurance and Worker's Compensation insurance.
  1. CGL insurance. The applicant must satisfy all of the requirements listed in section 2-02(a) (3) of the Highway Rules or at http://www.nyc.gov/html/dot/downloads/pdf/insurancereq.pdf. Additionally, Section 2-02(a) (3) contains an indemnification provision to which all permittees are subject.

    A Certificate of Insurance may be provided as proof of insurance coverage only if accompanied by a certification form by the insurance broker or insurance company attesting to the accuracy of the coverage described on the certificate. Click here to view a sample certification form and in Appendix B, Forms. A sample of an acceptable Certificate of Insurance can be viewed here and in Appendix B. Applicants may provide complete copies of insurance policies instead of certificates of insurance.

    The applicant must obtain CGL insurance policies written by companies that may lawfully issue such policies, with an A.M. Best rating of at least A-VII or a Standard & Poor's rating of at least AA. The CGL policy should provide coverage in the amount of no less than $1 million combined single limit per occurrence, except for applications for permits to place a crane on a street, which requires $3 million combined single limit per occurrence.

    All CGL insurance policies must contain the following cancellation clause: In the event of expiration or cancellation of any such policy, the company will give the Permit Office at least 30 days' time sensitive written notice prior to such expiration or cancellation.

  2. Worker's Compensation Insurance. Each applicant must obtain and provide Worker's Compensation insurance in accordance with the laws of the State of New York from a licensed insurance company.
  1. Permit Bond. Where applicable, an applicant must submit an original Permit Bond to the Permit Office at the time of permit issuance to cover all costs and expenses that may be incurred by the city as a result of the activity for which the permit is issued or for the purpose of otherwise safeguarding the interests of the city. Permit Bonds, as described in the Highway Rules, Section 2-02 (a) (4), should cover all permitted activities. Click here to download Permit Bond templates.
  2. Copies of incorporation papers, licenses, and business certificate or filing receipt filed with the state of New York.

All addresses must be the same on all above referenced documents.

Instructions for Permittee Registration Application

The instructions below apply to corporations, partnerships, joint ventures and individuals.  Registration applications should be printed on 8 1/2"x 14" paper.  Please note all fields marked with an asterisk (*) on application must be completed.

SECTION 1A THROUGH 1D: APPLICANT INFORMATION

1A. Applicant Information (Corporation, LLC or LLP) 

  1. Permittee Legal Name*:  Enter the legal name of the corporation, limited liability corp. or limited liability partnership as registered with the NYS Department of State (NYSDOS).
  2. Tax ID Number (EIN) or Social Security Number*: Enter Tax ID as provided by Internal Revenue Service or SS number as provided by Social Security Administration.
  3. NYS Department of State I.D. Number*:  Enter your NYS Department of State ID number.  If you are unsure of the number it can be found at http://www.dos.ny.gov/corps/ .
  4. Address*:  Enter the applicant’s complete address (address number, street name, apt. /Suite.  Post Office Box is not accepted).
  5. City, State, Zip Code*:  Enter city, state and zip code.
  6. Telephone Number*:  Enter daytime telephone number.
    Fax Number:  Enter applicants fax number.
  7. 24-Hour Emergency Telephone Number*:  Enter a telephone number where applicant can be reached at all times (for emergency situations).
  8. Applicant E-Mail: Enter email for owner of company or company email address (DOT correspondence pertaining to permits will be sent to this email address).  E-mail address is required if applicant wishes to use on-line Permit Management system.
    Information contained in Items 9 through 11 is optional
  9. NYSDOS Process Name:  Enter name to which DOS will mail process if accepted on behalf of the entity.
  10. NYSDOS Process Address:  Enter address to which DOS will mail process if accepted on behalf of the entity.
  11. Assumed Name (Doing Business As):  Enter Assumed Name/Doing Business As (DBA) if applicable.

1B. APPLICANT INFORMATION (PARTNERSHIP)

  1. Permittee Legal Name*:  Enter the legal name of the partnership as filed with Clerk of County.  
  2. Tax ID Number (EIN) or Social Security Number*: Enter Tax ID as provided by Internal Revenue Service or SS number as provided by Social Security Administration.
  3. Index Number:  Enter your Index number as provided by County Clerk’s office. 
  4. Through 8.  Enter information as indicated in 1A above.

1C. APPLICANT INFORMATION (JOINT VENTURE)

  1. Permittee Legal Name*:  Enter the legal name of the joint venture as provided by the Agreement.    
  2. Tax ID Number (EIN) or Social Security Number*: Enter Tax ID as provided by Internal Revenue Service or SS number as provided by Social Security Administration.
  3. Address*:  Enter the applicant’s complete address (address number, street name, apt. /Suite. Post office Box is not accepted). 
  4. City, State and Zip Code*:  Enter city, state and zip code information
  5. Through 7.  Enter information as indicated in 1A above.

1D. APPLICANT INFORMATION (SOLE PROPRIETORSHIP)

  1. Permittee Legal Name*:  Enter the legal name of the company.    
  2. Tax ID Number (EIN) or Social Security Number*: Enter Tax ID as provided by Internal Revenue Service or SS number as provided by Social Security Administration.
  3. Address*:  Enter the applicant’s complete address (address number, street name, apt. /Suite. Post office Box is not accepted). 
  4. City, State and Zip Code*:  Enter city, state and zip code information
  5. Through 7.  Enter information as indicated in 1A above.

SECTION 2: APPLICABLE LICENSE NUMBERS*

Plumbers*:  Enter the plumber's license number and name on license (if applicable).   

Commercial Refuse Container Carting Companies*: You must enter your Business Integrity Commission (BIC) License or Registration number.

SECTION 3: CATEGORY OF WORK PERFORMED

Check all types of work that will be performed by the applicant or his/her corporation.

SECTION 4: WORK IN BOROUGH

Check each borough in which the applicant expects to work.

SECTION 5: DESIGNATED REPRESENTATIVE(S) TO ACCEPT SERVICE OF SUMMONS AT THE APPLICANT'S BUSINESS OFFICE:

Enter the names of at least two people who are authorized to accept summonses for his/her corporation and who are located at his/her business address.

SECTION 6: LEGAL ENTITY PERSONNEL: OFFICERS/ DIRECTORS/ MANAGING AGENTS/ OWNER/ PARTNERS /MEMBERS /INDIVIDUALS, ETC. (NAME AT LEAST 2)

Enter at least two names of corporate officers, director, managing agent, owners, partner, etc., with titles and telephone number.

SECTION 7: AUTHORIZED REPRESENTATIVES TO OBTAIN PERMITS

Enter all persons authorized to obtain permits for the applicant, their affiliation to the applicant and their telephone number and email address.  Include the names of any expediter. If the applicant makes any changes to these authorized representative(s), he or she must update the Permittee Registration Application.

Section 8: SIGNATURE OF LEGAL ENTITY OFFICER (THIS INDIVIDUALS NAME WILL APPEAR ON ALL DOT PERMITS)

Print his/her name and title and provide a signature.

NOTARIZE THE FORM. Form must be notarized.

Click here for a copy of the Instructions for Permittee Registration Application.

3.2.2 Permittee Registration Application Submittal

The completed Permittee Registration Application and other required documents must be submitted in person to the NYC DOT central Permit Office to complete the registration process.

A full review will typically take between one or two business days.

When all necessary information has been submitted and reviewed, the applicant is issued a Permittee ID Number that must be used on all permit applications. This number should be kept confidential and only used to apply for NYC DOT permits.

Questions regarding permit registration can be directed to the central Permit Office. The contact information and hours of operation can be found in Appendix C, NYC DOT Contact Information.

Homeowners applying for Sidewalk Construction permits who intend to do the work themselves do not need to register.

 


The central Permit Office entrance is via Vietnam Memorial Plaza between Water and South Streets.